Privacy Policy

Effective 11 November 2026

This policy covers the WebTechPH Hub and the apps it links to — Books, Inventory, POS, Payroll and Attendance (together, "the Suite"). It explains what we collect, why, and the rights you have over it under the Philippine Data Privacy Act of 2012 (RA 10173).

1. Who this applies to

"You" means the business (and its people) that signs up for a WebTechPH account. We act as the processor of the business data you and your team put into the Suite, and as the controller of your account and billing information.

2. What we collect

Account information: your name, email address, password (stored hashed, never in plain text), and your company's name.
Business data you enter: whatever you record in the apps you use — invoices, stock, sales, employee and payroll records, attendance logs. This belongs to you; we process it to run the Suite.
Payment information: when you avail a bundle or app, our payment processor, PayMongo, handles the QR Ph payment. We never see or store your card or e-wallet credentials — we only receive confirmation that a payment was made, its amount, and a reference id.
Usage and log data: sign-in times, IP address, and basic error logs, kept to operate and secure the service.

3. How we use it

To provide and maintain the apps you've signed up for, and keep your company's data isolated from every other company's.
To process payments and keep a record of your subscription status.
To respond to support requests.
To generate reports you request from the apps themselves (for example, BIR-format reports from Books) — these are generated for you, not shared with any government agency by us.
To meet legal obligations we're subject to.

4. Who we share it with

We do not sell your data. It is shared only with:

PayMongo, to process QR Ph payments.
The specific apps of the Suite you choose to link within your own account — for example, letting Books read sales from Inventory you've connected. Nothing is shared between different companies' accounts.
Service providers who host our infrastructure, under confidentiality obligations.
Authorities, if legally required of us.

5. Data retention

We keep your account and business data for as long as your account is active, and for a reasonable period after closure in case you want to reactivate or export it, unless you ask us to delete it sooner or the law requires longer retention (for example, accounting records).

6. Security

Data is encrypted in transit (HTTPS). Each company's records are isolated from every other company's at the database level. Passwords are hashed, never stored in plain text. No system is perfectly secure, but we take reasonable, industry-standard measures to protect your data.

7. Cookies

We use only the cookies needed to keep you signed in. We don't run third-party advertising or tracking scripts on this site or in the apps.

8. Your rights

Under RA 10173, you have the right to be informed, to access, to object, to correct, to erasure or blocking, to data portability, to file a complaint with the National Privacy Commission, and to damages for violations of your rights. To exercise any of these, email privacy@webtechph.online.

9. Not for minors

The Suite is business software intended for use by adults running or working at a registered business. We don't knowingly collect data from children.

10. Changes to this policy

If we make a material change, we'll update the date at the top of this page and, where appropriate, notify account owners by email.

11. Contact

Questions about this policy or your data: privacy@webtechph.online.